Sharing Documents

By default, documents are private — only workspace members can access them. You can change visibility to share with the whole workspace or create a public link for external viewers.

Open the Share dialog

Click the Share button in the document header. The Share dialog opens.

You can also share from the Documents list by right-clicking a document card and selecting Share.

Visibility settings

Choose who can access the document:

Select the visibility level from the dropdown in the Share dialog.

Copy the share link

Once you have set visibility to Workspace or Public, a share link appears in the dialog. Click Copy link to copy it to your clipboard.

• For Public documents, the link is a standalone shareable URL that opens a clean read-only view of the document.
• For Private documents, copying the link copies the internal URL — only workspace members who are signed in can open it.

Share with specific people

In the Share dialog, you can also share with individual workspace members:

1. Search for a teammate by name in the search field.
2. Select them to add them to the shared list.
3. Use the permission dropdown next to their name to set their access level (view or edit).

Shared members appear in the people list within the Share dialog.

Revoke access

To remove a specific person's access: Find them in the Share dialog and click the remove icon next to their name.

To revoke all public access: Change the visibility back to Private in the visibility dropdown.

Regenerate the share token

If you need to invalidate an existing public link (for example, if it was shared by mistake), click Regenerate link in the Share dialog. This creates a new token and makes the old link invalid.

What external viewers see

Public documents open in a clean read-only view at /share/[token]. External viewers see:

• The document title and cover image
• All document content formatted normally
• No editing controls, no sidebar, no workspace navigation

Comments are not visible to external viewers.